> ## Documentation Index
> Fetch the complete documentation index at: https://help.rytz.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# Document import wizard

> Auto-populate the Settlement Planner from imported financial documents — bank statements, super statements, tax returns, valuations. The platform reads, extracts, and structures into the four-step framework.

import { CardGroup, Card, Note, Tip, Steps, Step } from '@mintlify/components'

The **document import wizard** turns your financial documents into structured Settlement Planner inputs. Upload a bank statement, the platform reads it, extracts the closing balance, and proposes an Asset Pool entry. Same for super statements, tax returns, property valuations.

## Why a wizard

Manual entry of financial data is slow and error-prone. A typical settlement matter has 20–50 financial documents to integrate. Manually transcribing closing balances, super values, asset descriptions takes hours and produces typos.

The wizard does the reading; you confirm or correct. Typical time savings: 70–80% on a moderate matter.

## What the wizard handles

<CardGroup cols={2}>
  <Card title="Bank statements" icon="building-columns">
    PDF or image. Extracts: account name, account number (partial for privacy), bank, closing balance, statement date. Proposes an Asset Pool cash entry.
  </Card>

  <Card title="Super statements" icon="vault">
    PDF, member portal screenshot, or annual statement. Extracts: fund name, member number, balance, fund type (accumulation / defined-benefit / SMSF), statement date. Proposes a Super entry.
  </Card>

  <Card title="Tax returns" icon="receipt">
    Income amounts, business income, investment income, deductions, ATO interest. Used for income evidence (Step 3 future-needs) and to identify potentially undisclosed assets.
  </Card>

  <Card title="Property valuations" icon="house">
    Real-estate appraisal letters, formal valuations. Extracts: property address, valuation amount, valuation date, valuer. Proposes an Asset Pool real-property entry.
  </Card>

  <Card title="Loan statements" icon="credit-card">
    Mortgage, personal loan, credit card. Extracts: lender, balance, monthly payment, interest rate. Proposes a Liability entry.
  </Card>

  <Card title="Investment statements" icon="chart-line">
    Brokerage statements, managed-fund statements. Extracts: holdings, market value, statement date. Proposes Investment entries.
  </Card>

  <Card title="Business documents" icon="briefcase">
    P\&L, balance sheet, management accounts. Treated separately — the platform structures the data but a business valuation typically requires expert input.
  </Card>

  <Card title="Pay slips" icon="money-check">
    Employment income evidence. Used for Step 3 future-needs assessments (income capacity, earning patterns).
  </Card>
</CardGroup>

## Running the wizard

<Steps>
  <Step title="Open the Document import wizard">
    From the Settlement Planner, click **Import documents** in the toolbar. The wizard opens.
  </Step>

  <Step title="Upload documents">
    Drag-and-drop or click to select. The wizard accepts multiple files at once. Supported formats: PDF, PNG, JPG, HEIC. Up to 100 MB per file.

    For sensitive financial documents, the wizard works the same way as the [Evidence Portfolio upload](/evidence/uploading-and-organising) — encrypted at rest and in transit.
  </Step>

  <Step title="Review extraction">
    For each file, the wizard shows:

    * The document type it identified
    * The fields it extracted
    * The proposed Settlement Planner entry

    Confirm or edit each field. Reject entries that the wizard misidentified.
  </Step>

  <Step title="Confirm import">
    Click **Apply**. The wizard creates entries in the Settlement Planner — Asset Pool, Liabilities, Super, etc. — based on confirmed extractions.

    Each imported entry is tagged "imported from \[filename] on \[date]" so the source is always traceable.
  </Step>

  <Step title="Address gaps">
    The wizard often produces a "what's missing" panel — gaps in the financial picture suggested by what's been imported. Common gaps:

    * "You imported one bank statement; do you have other accounts?"
    * "Tax return shows business income; do you have financial statements for the business?"
    * "Investment statement is dated 2024; do you have a more recent statement?"

    Address what you can; flag the rest for follow-up.
  </Step>
</Steps>

## Privacy and the import wizard

Same privacy framework as the rest of the platform:

* Encrypted at rest and in transit
* Imported source documents stored in the Evidence Portfolio (so they're available later as supporting documents)
* Source documents are not used to train models
* You can delete imported source documents while keeping the extracted Settlement Planner entries

For very-sensitive financial documents (statements showing FV-relevant transactions, contested business records), the platform's privacy classification treats them with extra protection.

## Where extraction can fail

Three patterns where extraction needs more user input:

<Note>
  **Low-quality scans.** Old scans or photographed paper documents with poor lighting can produce imperfect OCR. The wizard flags low-confidence extractions and asks you to confirm.
</Note>

<Note>
  **Non-standard document layouts.** Most banks and super funds use predictable templates; some don't. Where the layout is unfamiliar, the wizard extracts fewer fields and asks you to fill the rest.
</Note>

<Note>
  **Foreign-currency statements.** The wizard handles AUD natively. Foreign-currency statements (international super, overseas accounts) require manual currency-conversion at import time.
</Note>

## What the wizard will not do

* **It will not value businesses, complex investments, or intangibles.** These require expert input.
* **It will not detect undisclosed assets.** Disclosure obligations are legal; the wizard works with what you upload.
* **It will not verify accuracy of the source documents.** A fabricated bank statement extracts the same as a real one.
* **It will not handle audio or video.** Documents only.

## Comparison view

After import, the Settlement Planner offers a **Then vs Now** comparison view — what was imported (the source data) alongside what you've entered manually. Useful for spotting:

* Inconsistencies between imports
* Drift between an old statement and current values
* Manually-entered values that should be updated from a recent statement

## What's next

<CardGroup cols={2}>
  <Card title="Step 1 — Asset pool" icon="house" href="/settlement-planner/asset-pool">
    Where most imports populate.
  </Card>

  <Card title="Settlement Planner overview" icon="chart-line" href="/settlement-planner/overview">
    Step back to the framework.
  </Card>

  <Card title="Evidence Portfolio" icon="vault" href="/evidence/overview">
    Where source documents are also stored.
  </Card>

  <Card title="AI smart suggestions" icon="wand-magic-sparkles" href="/settlement-planner/ai-smart-suggestions">
    AI-driven analysis on imported financials.
  </Card>
</CardGroup>