This page walks through how to add evidence to the Portfolio and tag it so it stays useful months later. The shortest version: capture in the moment, label clearly, classify the source.Documentation Index
Fetch the complete documentation index at: https://help.rytz.com.au/llms.txt
Use this file to discover all available pages before exploring further.
Before you start
- You’re signed in to RYTZ at app.rytz.com.au
- Your Master Case File has at least the parties and the children captured (so evidence can be associated with the matter)
- You have something to upload — a screenshot, a document, a photo
Adding an item
Open the Evidence Portfolio
From the dashboard, click Evidence Portfolio in the left navigation, or go directly to
app.rytz.com.au/evidence-portfolio. You’ll land on the vault view — a grid of every item already captured, organised by category.Pick the evidence type
Choose from: Photograph · Document · Correspondence (SMS / email / messaging app) · Audio recording · Video · Note (something you write yourself) · Third-party record (school report, medical note, police record).The type drives which metadata fields appear next.
Upload the file (or write the note)
Drag-and-drop or click to select. The platform accepts most common formats: PDF, DOCX, PNG, JPG, HEIC, MP4, MOV, MP3, M4A. Files up to 100 MB per item. For larger files (long videos), trim before uploading.For Notes, type directly into the editor. Notes support basic formatting and inline links to other Portfolio items.
Set the date the evidence relates to
This is not the date you uploaded — it’s the date the evidence is about. The text-message conversation that happened on 14 March, the photo taken on 28 February, the school report dated 22 April. The platform uses this date for chronology generation, calendar view placement, and Master Case File timeline.For documents that span a date range (a school report covering Term 1), use the document’s issue date.
Classify the source
Pick one: Mine (you produced it) · Other party (they produced it or it came from them) · Court (filed by either party or generated by the court) · Professional (a third party — solicitor, GP, school, accountant).Source classification matters for two reasons: (a) the platform applies different presumptions about reliability and admissibility per type, and (b) when you produce a disclosure bundle, the court typically expects the source classification visible.
Add a description and tags
Write a one- or two-sentence description in plain English. “Text message from Lucy on 14 March 2026 saying she would not return Sophia from her weekend.” Future-you will thank you when you’re searching for this six months later.Tags are free-form. Use the same tags consistently — e.g.
changeover, school-comms, medical, financial, disparagement. The platform suggests tags you’ve used before.What to capture
The shortest list: anything you might want a court (or a lawyer) to see, you keep. Evidence you didn’t capture in the moment is essentially impossible to recreate later. Storage is cheap. Capture liberally. Specific things to capture as they happen:Communications with the other party
Every SMS, email, messaging-app message about the children, finances, or property. Screenshot at the time, including the timestamp + sender. Don’t crop out context.
Changeover events
Photos of the children at handover. A short voice memo of the handover environment if relevant. Note any deviations — late arrivals, refusals, third-party observers, behavioural changes.
Financial documents
Bank statements, tax returns, super statements, business records, receipts. Statements at the relationship-end date (the asset-pool snapshot date) are particularly important for property settlement.
School + medical communications
Reports, parent-teacher feedback, behavioural notes, medical records, prescription lists, hospital admissions. These are third-party records — the platform classifies them as Professional source.
Family-violence evidence
Police reports, ADVO/AVO copies, photos of any injuries, screenshots of threatening messages. Capture immediately — memory fades and devices fail.
Your own notes
A contemporaneous diary entry made on the day something happened is admissible evidence. Even if you never use it in court, the act of writing reinforces what you remember.
What NOT to capture (or capture carefully)
Tagging strategy
A few tags that pay off for almost every matter:| Tag | Use for |
|---|---|
changeover | Anything related to physical handover of children |
school-comms | School reports, teacher emails, parent-portal notes |
medical | GP notes, hospital records, mental-health practitioner records |
financial | Bank statements, payslips, super, business, tax |
family-violence | FV-related — but tag carefully; treat with sensitivity in bundles |
disparagement | Other party speaking ill of you to children or third parties |
non-compliance | Other party not following existing orders or agreements |
chronology | Items that should be in the chronology bundle |
affidavit-N | When an item becomes an annexure to a specific affidavit |
Quick capture from a phone
For the most-common case — a screenshot you’ve just taken on your phone — the fastest path:Open RYTZ on your phone
app.rytz.com.au works in any mobile browser. The Evidence Portfolio screen has a prominent Add button.Add evidence → Photograph or Correspondence
Pick Photograph for a photo, Correspondence for an SMS/email/messaging-app screenshot. The latter triggers different metadata fields (sender, recipient, app).
Confirm date + add description
The platform reads the date from EXIF where it can. Confirm or correct, then write one sentence describing the item.
What’s next
Stage Review
Once you have evidence, the Stage Review surface helps you assign each item to its court-stage relevance with AI proposals.
Court Readiness Matrix
See your readiness percentage by stage at a glance.
Bundles for court
Curate a subset of items for a specific filing or hearing.
Privacy and data
How the platform protects evidence at rest and in transit.